Budget Work Sheets

Budget Work Sheets

INCOME	Target Number	Projected $’s	Actual $’s
Registration Fees
Member (early, mid, late, on-site)
Nonmember
Spouse/Guest
Exhibitors (prime site, sized rate, early/late rate)
Sponsors (full to partial, various levels)
Patrons (full to partial, various levels)
Advertisers
Company Supporters
Association Subsidy
Athletic Sponsors (golf hole, sports awards, etc)
Other
TOTAL INCOME

EXPENSES

Target Number

Projected $’s

Actual $’s

SITE:

     Exhibit Hall Rental

     Meeting Room Rental

     Hospitality Room Rental

     Party Room Rental

     Food (per event, eg. breakfasts, luncheons,
                dinners, breaks, horsd’ouvres)

     Beverage (per event eg. coffee stations,
                       meeting breaks, etc)

     Lodging (contract commitment + others)

PERSONNEL:

     Staff (full time)

     Staff (temp or on-site)

     Meeting Coordinators (pre & on site)

     Security

     Instructors

     Speakers

     Entertainers

     Associated Staff (monitors, conductors,
          back-up for band, stage/lighting crew,
          set-up/break-down staff)

EXPENSES CONTINUED

Target Number

Projected $’s

Actual $’s

MARKETING:

     Flyers, Brochures, Stationary, Supplies

     Registration Forms

     Exhibitors Package

     Registrant Package

     Broadcast Fax

     Broadcast E-mail

     Fax on Demand

     Postcards, Mailers

     Postage

     Mailing Lists

     Printing/Publishing

     Copies

     Pre Surveys

     Post Surveys

     Web site fees (development, monthly, etc)

ON SITE MATERIALS:

     Equipment (projectors, walkie talkies, mics,
          pagers, overhead, phones, computers,
          AV, modem hook-ups, power cables)

     Electric

     Phone, Internet connections (on-line costs)

     Programs

     Name Badges

     Tickets

     Freight, Shipping, Storage

     Signage

     Trade Show (tables, piping, skirting, tables,
          cloths, crew)

EXPENSES CONTINUED

Target Number

Projected $’s

Actual $’s

OTHER:

     Insurance

     ASCAP/BMI fees

     Awards, gifts, prizes

     Transportation (limos, buses)

     Spousal Outings (tours, bustrips, etc)

     ADA Options (translators, equipment)

     Taxes

     Tips

PROFIT (LOSS):

EXPENSES	Target Number	Projected $’s	Actual $’s
SITE:
Exhibit Hall Rental
Meeting Room Rental
Hospitality Room Rental
Party Room Rental
Food (per event, eg. breakfasts, luncheons, dinners, breaks, horsd’ouvres)
Beverage (per event eg. coffee stations, meeting breaks, etc)
Lodging (contract commitment + others)
PERSONNEL:
Staff (full time)
Staff (temp or on-site)
Meeting Coordinators (pre & on site)
Security
Instructors
Speakers
Entertainers
Associated Staff (monitors, conductors, back-up for band, stage/lighting crew, set-up/break-down staff)

EXPENSES CONTINUED	Target Number	Projected $’s	Actual $’s
MARKETING:
Flyers, Brochures, Stationary, Supplies
Registration Forms
Exhibitors Package
Registrant Package
Broadcast Fax
Broadcast E-mail
Fax on Demand
Postcards, Mailers
Postage
Mailing Lists
Printing/Publishing
Copies
Pre Surveys
Post Surveys
Web site fees (development, monthly, etc)
ON SITE MATERIALS:
Equipment (projectors, walkie talkies, mics, pagers, overhead, phones, computers, AV, modem hook-ups, power cables)
Electric
Phone, Internet connections (on-line costs)
Programs
Name Badges
Tickets
Freight, Shipping, Storage
Signage
Trade Show (tables, piping, skirting, tables, cloths, crew)